Monday, 16 January, 2005
     
           
  eNewsletter Issue 01, Highlights:
  • Telephone Etiquette
  • Quality For Service Organizations
   
       
 
 

 


Telephone Etiquette
By Sharon Woodford

As part of my job requires me to source for specific contact details, I spend a lot of my time calling the telephone directory to make use of their services. Through this, I have come to realize the impact telephone etiquette has on the customer’s experience.

    Established in 1992, House of Joy is a home for children and senior citizens, with homes in Puchong, Cameron Highlands and Karak, Pahang. More recently, House of Joy has extended their services to care for children with Down Syndrome.

Besides providing shelter and care for the residents, House of Joy is also focused on providing learning opportunities for the children in terms of skill training and character development. To support this, the HoJ Learning Centre has been built to provide for literacy training, appreciation of music and art, as well as the development of IT skills.

However, their immediate needs are:
1. To strengthen and provide reinforcement for the access road and hill slopes near the boy’s home.
2. Steel lockers, long dining tables, mosquito netting and chairs.
3. New van and driver.

Those interested in volunteering or making a contribution can contact the following:

Ms Lesley Mah
Tel: 03-8070 4497
Mobile: 012-224 6396 /
            019-339 2847
Fax: 03-8075 7967 /
        03-8076 5276

House of Joy
78A, Jln TK 1/1,
Tmn Kinrara
Batu 7, Jln Puchong,
47100 Puchong, Selangor
 
 

What is in fact a simple task can become extremely unpleasant, and not to mention unnecessary. On one particular occasion, I called the directory only to have it ring endlessly until someone FINALLY picked up. Expecting the standard ‘Good afternoon, thank you for calling X, how may I help you?’ I was instead greeted with silence (!) on the other end. I was confused. Was there something wrong with the phone line? Did my line get cut off? Was this normal? Did I do something wrong? What was happening?? The questions flooded my mind. In my state of flustered uncertainty I blurted out ‘Hello?’ The response I got was an unfriendly ‘Yes?’ - making me sound as if I was intruding or disrupting her day (what ever happened to the old mantra Service with a Smile??). Not wanting to be sucked into her vortex of unhappiness, I ignored the tone of her voice and asked for the number POLITELY.

Apparently politeness wasn’t a thing she recognized as all I got was a grunt in respond. As if that wasn’t enough, I was abruptly connected to the IVR system that provides the number requested. I didn’t even get the simplest ‘Would you mind holding?’ or even ‘One moment please’. Was my call so unworthy and insignificant that I received such treatment? Was my request such a waste of time? Do all callers get such treatment from her, or did I catch her on a ‘bad day’? This single 2-minute phone call created such a negative impression on me that any good experiences I previously had were instantly overridden. I was scarred.

No matter how many good experiences a customer has with a particular organization, one single bad experience is powerful enough to erase all good. Aren’t organizations aware of this fact? And if they are, why isn’t anything being done? Surely they recognize the power of a negative experience!
     
       
           
                 
   

 

When you reach for the stars, you may not quite get them, but you won’t come up with a handful of mud either.
- Leo Burnett

 
                       
                         
 
A true entrepreneur, Leo Burnett borrowed against his life insurance policy and mortgaged his home in an effort to get every penny he could to start his business. As a result of that, the Leo Burnett Company, Inc. was founded with its first office being a suite in a hotel.

Burnett was a strong believer that advertising is human and that it deals with human needs, wants, dreams and hopes. It is exactly this kind of advertising that he set out to create. Working hard and putting in long hours, Burnett’s days usually began as early as 5a.m. – his capacity for endless labor inspired his employees.

“Leo had the ability, like a good athletic coach has, of making you do better than you thought you could. In pleasing him, you were pleased with yourself. He somehow improved everything he touched, with either his black pencil or by his example. He had infinite patience,” recalled his wife. Although he died in 1971, his original corporate mission to “Create the best advertising in the world – bar none” today continues to motivate more than 8,000 loyal Burnetters in more than 80 offices worldwide.

Extracted from 100 Leo’s, Wit & Wisdom from Leo Burnett
Leo Burnett Company, Inc., NTC Business Books


 
     
                       
   

Quality For Service Organizations

In today’s Knowledge Economy, service has become one of the most prominent sectors of industry for any developed or developing economy. Despite its prominence, organizations still treat the management of the service function like that of manufacturing placing too much emphasis on process control to ensure quality and neglecting the uniqueness of the service product.

... More

 

 
  © ATCEN SDN BHD